Content management in the organization
Replenishment date: 03.11.2023
Contents: Content management in the organization Synergy.pdf (382.49 KB)
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Description
ECM systems have the ability to work with document routes. Routes can be built into the system or they can be created quickly. Free and rigid document routing are used. The employee needs to agree on a memo to receive funds to purchase the necessary components. Which routing option should he choose in this case?
The company has replaced the head of the sales department. After analyzing the situation in the department, he discovered that sales documents were being stored ineffectively. It is impossible to quickly find the required act, invoice, invoice or report for the period. Having called the responsible employee, the new head of the sales department gave orders to systematize the documents by content, identifying two groups - primary and secondary (consolidated) documents. How should sales documents be organized? Give reasons for your answer
Any company must monitor the execution of documents. There are two types of control: control over the substance of the issue and control over the deadlines for completing the task. There is a small company, which includes a manager, a secretary and 15 performers. How to organize control over the execution of documents in this case? Explain what substantive control and deadline control are?
In an organization, many employees often create the same type of document, and a lot of time is spent on creating the document. You have to enter a lot of text, which is repeated from document to document, and monitor the composition of the details and the correctness of their formatting. Suggest how to speed up this process.
Recently, the volume of documents in the company has increased significantly. To increase the efficiency of control over the execution of documents, the company created a control department, whose functions include conducting current, preventive and final control. What explanations need to be given to department employees about how preventive and routine control is carried out?
Included in information and reference documents
Included in information and reference documents
Among the main areas for improving documentation are...
Any document can have access rights assigned to it.
Incoming documents form three directions of movement in the organization: the management of the organization, the management of structural units, and specialists. Determine the percentage of documents distributed in these areas?
You, already working in a company and studying at a university, create a large number of different documents. Documents can be classified according to various criteria, including content - into primary and secondary. Justify what class of documents abstracts belong to
You, already working in a company and studying at a university, create a large number of different documents. Documents can be classified according to various criteria, including content - into primary and secondary. Justify what class of documents abstracts belong to
The main rule for organizing electronic document management is
Access groups are required...
Delegation of access rights is used...
The key length, according to GOST 28147-89, is ... bits
To work in the electronic document management system, each user has a login and password. By entering a username when logging into the system, the user confirms his identity. The user is then verified using a password. If everything is correct, then the user can use his rights to work with documents. Any document can have access rights assigned to it for registration, viewing, modification, deletion, as well as full rights. Determine what rights to work with documents should be allocated to the manager’s secretary?
The company has replaced the head of the sales department. After analyzing the situation in the department, he discovered that sales documents were being stored ineffectively. It is impossible to quickly find the required act, invoice, invoice or report for the period. Having called the responsible employee, the new head of the sales department gave orders to systematize the documents by content, identifying two groups - primary and secondary (consolidated) documents. How should sales documents be organized? Give reasons for your answer
Any company must monitor the execution of documents. There are two types of control: control over the substance of the issue and control over the deadlines for completing the task. There is a small company, which includes a manager, a secretary and 15 performers. How to organize control over the execution of documents in this case? Explain what substantive control and deadline control are?
In an organization, many employees often create the same type of document, and a lot of time is spent on creating the document. You have to enter a lot of text, which is repeated from document to document, and monitor the composition of the details and the correctness of their formatting. Suggest how to speed up this process.
Recently, the volume of documents in the company has increased significantly. To increase the efficiency of control over the execution of documents, the company created a control department, whose functions include conducting current, preventive and final control. What explanations need to be given to department employees about how preventive and routine control is carried out?
Included in information and reference documents
Included in information and reference documents
Among the main areas for improving documentation are...
Any document can have access rights assigned to it.
Incoming documents form three directions of movement in the organization: the management of the organization, the management of structural units, and specialists. Determine the percentage of documents distributed in these areas?
You, already working in a company and studying at a university, create a large number of different documents. Documents can be classified according to various criteria, including content - into primary and secondary. Justify what class of documents abstracts belong to
You, already working in a company and studying at a university, create a large number of different documents. Documents can be classified according to various criteria, including content - into primary and secondary. Justify what class of documents abstracts belong to
The main rule for organizing electronic document management is
Access groups are required...
Delegation of access rights is used...
The key length, according to GOST 28147-89, is ... bits
To work in the electronic document management system, each user has a login and password. By entering a username when logging into the system, the user confirms his identity. The user is then verified using a password. If everything is correct, then the user can use his rights to work with documents. Any document can have access rights assigned to it for registration, viewing, modification, deletion, as well as full rights. Determine what rights to work with documents should be allocated to the manager’s secretary?
Additional Information
To store documents, most ECM systems use a data warehouse, which consists of logical components, in particular: a storage of document attributes (cards); document storage; full-text indexing services. The name “document archive” is also often used. What does the document archive include?The life cycle... consists of the collection, management, accumulation, storage and delivery of information
The content life cycle includes... information
Common functions of documents include...
The main types of term control include... control
Special document functions include functions such as...
Each document has a movement route in accordance with the business process that it initiates or in which it participates. For example, in the DIRECTUM system you can choose to approve a document according to regulations or send the document for free approval. The employee prepared a memo to obtain funds for the purchase of necessary materials. Suggest which route option the employee should choose in this case and explain why.
A sales company has many partners. The company's business activities are accompanied by a large number of outgoing documents, including many types of letters. To speed up the work on creating outgoing letters, it was decided to create a letter form. The company already has a general form that can be used for this purpose, using it as a basis. What additional details need to be added to the form, what are they for and where should they be located?
Corporate standards in the field of document and content management require the creation of a document management system that takes into account the specifics and features of documenting the activities of a particular company. When approving the composition of documents in the field of document flow, the director decided to exclude the instructions for office work from the list of documents, citing the fact that everything is spelled out in the Regulations on the Documentation Support Service of Management (DOU). Is the director doing the right thing? Give reasons for your answer
Cryptography involves the presence of such components as...
The main structural unit of a formatted document during recognition is considered to be... the document
Official documents are documents created by legal entities or individuals, executed and certified in the prescribed manner. The company develops many different instructions. Do instructions refer to official documents?
In relation to the management object, there are... document flows: incoming outgoing ascending internal Signing a document with an electronic signature (ES) is performed using a private key. This procedure includes the following operations: reading a document, creating a hash function, encrypting a hash function, creating an electronic signature, connecting a signature to a document. Explain at which of these stages the private key of the electronic signature should be used. Once a hash function is created, it must be encrypted. For this, at the encryption stage, the private key of the electronic signature is used, resulting in an electronic signature The private key of the electronic signature is intended for creating an electronic signature, therefore it must be used to generate a signature precisely at the stage of creating the electronic signature The private key stores the electronic signature, therefore, to carry out the procedure signing, it is enough to attach this signature to the document at the stage of connecting the signature with the document. When calculating the volume of document flow, all... incoming documents outgoing documents internal documents organizational documents copies of documents When checking an electronic signature, the verifier must have... the public key of the subscriber the private key subscriber key creation algorithm electronic document When registering a document in the company, a registration card is filled out, in which the main details of the document are entered. The incoming document card contains the following fields: Date of receipt, Incoming number, Document date, Document number. Explain how they differ